We are seeking a highly structured, analytical, and experienced Remote Executive Administrative Assistant with a master's level business education (MBA / Master's degree) and a strong background in healthcare administration. This individual will provide high-level executive support to practice leadership across Frontline Medical and Wellness Medicenter, managing high-level administrative tracking, operational projects, process optimization, and executive workflows.
Requirements
- Educational Credentials: Master of Business Administration (MBA) or an equivalent Master's Degree in Business, Healthcare Administration, or Management.
- Healthcare Experience: Minimum of 3+ years of direct experience working in healthcare administration, medical practice operations, or healthcare management.
- Bilingual Fluency: Native or fully fluent in English and Spanish (exceptional written and verbal communication skills required in both languages).
- Software & Systems Mastery:
- High proficiency in Airtable, Microsoft Excel (advanced tracking, data logs, formulas), and Google Workspace (Docs, Sheets, Drive, Gmail, Calendar).
- Familiarity with Electronic Health Record (EHR) environments (e.g., eClinicalWorks / eCW) and healthcare operational tools.
- Executive Competencies: Proven ability to handle executive-level task delegation, workflow optimization, confidential communications, and reporting without close oversight.
- Remote Setup: Quiet, dedicated home office equipped with high-speed internet, a secure computer setup, and high reliability.
- Executive & Operational Support: Assist practice leadership with daily administrative workflows, strategic project management, executive calendar management, and cross-functional coordination.
- Data Tracking & Process Management: Design, update, and maintain executive tracking logs, operational databases, and KPI dashboards using Airtable, Microsoft Excel, and Google Workspace.
- Healthcare Operations & Administration: Oversee internal administrative documentation, policy compliance, clinical workflow logging, and cross-practice coordination for Frontline Medical and Wellness Medicenter.
- Bilingual Communication: Draft high-level professional correspondence, executive reports, meeting minutes, and operational summaries in both English and Spanish.
- Special Projects: Lead special operational, administrative, or analytical research projects as directed by executive leadership.
- HIPAA Compliance: Maintain strict confidentiality and full compliance with HIPAA guidelines and data security policies in a virtual working environment.
How hiring works
- Apply. Send your details and CV through the application form.
- Short call. We talk for a few minutes to get to know you.
- Skills check. A short exercise based on the work you would do.
- Offer. If it is a fit, we send you the offer.